For private clinic owners
Cash, revenue and empty slots — in front of you every day.
Anamnez puts your clinic's cash desk, invoices, doctor commissions, insurance and schedule in one system. The till is reconciled at the end of every shift, discounts stay within your limit, and revenue shows by doctor and service — no waiting for the accountant's spreadsheet.
- Free to start
- In Azerbaijani, Russian and English
- Your fiscal register (NKA) stays as it is
Sound familiar?
An owner's headaches — and how Anamnez fixes them.
Each card: the problem that keeps you up, and how the system closes it.
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Money leaks
“The till doesn't match at the end of the shift, and nobody knows who gave that discount.”
In Anamnez
- Cashiers close each shift with the cash they counted; if it doesn't match, the shift can't close without a reason.
- Staff discounts can't exceed the percentage limit you set, and every discount records its reason.
- An issued invoice can't be edited; voids and refunds are in the owner's hands only.
- Commissions are paid on money collected, doctors see their own statement, and a closed month is frozen.
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You can't see what's happening
“To know revenue per doctor and service, I wait for the accountant's Excel.”
In Anamnez
- Billed vs collected — by day, doctor, service and payment method, for any period.
- Patient debts by age: 30, 60, over 90 days.
- Insurance registries per insurer: what's closed, what's paid, what's pending.
- Excel and CSV for your accountant in one click.
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Patients slip away, slots sit empty
“Patients don't show up, follow-ups never get booked, and the front desk books whoever they like with whichever doctor.”
In Anamnez
- Patients confirm or cancel from the reminder with one tap.
- A freed slot is offered automatically to patients on the waitlist.
- Unbooked follow-ups land on a recall list, and the patient gets a timely reminder.
- Patients pick the doctor and time themselves in the portal; you see the no-show rate per doctor.
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Everything depends on people
“When a doctor or receptionist leaves, the patient base walks out with them.”
In Anamnez
- Patient charts, visits and history live in the clinic's system — not on someone's phone.
- Revoke a leaver's access and it takes effect within 15 minutes at most.
- Who opened or changed what — it's in the audit log, and you can read it.
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Your data is at risk
“Patient data lives on paper, in Excel and on WhatsApp.”
In Anamnez
- Each clinic's data is fully separated; another clinic sees records only with the patient's consent.
- Receptionists can't see clinical notes — every role has its own access.
- Allergies and drug interactions are checked automatically when a prescription is written.
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Switching feels scary
“Moving is hard, and my staff won't learn it.”
In Anamnez
- Import your patient list from CSV or Excel — preview first, then import.
- The system speaks Azerbaijani, Russian and English; your fiscal register doesn't change.
- Free training for your team, online or at your clinic — about 30 minutes per role.
The owner's view
Your clinic's numbers — a couple of clicks away.
The finance report and attendance panel are for the owner only. Pick a period — the numbers come straight from real invoices and payments in the system.
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Where revenue comes from
Billed vs collected by day, doctor, service, service category and payment method. Who gave how much in discounts — a separate report.
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No-shows and empty slots
By week or month, per doctor: attended, no-show, confirmed, freed slots and slots refilled from the waitlist.
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Doctor commissions
Percentages per service category, on money collected. Close the month and the statement freezes; each doctor sees their share.
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Who owes what
Unpaid invoices by age: 0–30, 31–60, 61–90 and over 90 days.
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Insurance registries
What each insurer owes, months not yet in a registry, and each registry's status: closed or settled.
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Finance report, commissions and insurance registry to Excel; payments to CSV — ready for your accountant.
Control
Every manat accounted for at day's end.
Money moves from the visit to the till to the report inside one system. You decide who can do what.
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Cash-desk shifts
- Each cashier opens a shift with a float and closes it with the cash counted
- A mismatch needs a reason; a closed shift can't be changed
- Split payments and a daily cash report — by payment method, cashier and shift
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Invoices and discounts
- An invoice is created from the visit in one click, at catalog prices
- Locked once issued; voids and refunds are owner-only
- Discounts within your percentage limit and always with a reason; above it, owner only
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Access and trail
- Roles: owner, doctor, receptionist — everyone sees only their own work
- Audit log: who opened or changed patient records and money, and when
- Several branches — one account, switch between them in one click
Anamnez doesn't replace your fiscal register (NKA) — it records the fiscal receipt number.
Patients come back
An empty slot or a forgotten follow-up is lost money.
Anamnez doesn't rely on the receptionist's memory: confirmations, the waitlist and recalls are built into the system.
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One-tap confirmation
A link in the reminder lets the patient confirm or cancel — a freed slot shows up immediately.
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The waitlist fills the gap
When a slot frees up, it's offered automatically to patients on that doctor's waitlist.
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Recall list
Follow-ups the doctor asked for but nobody booked land on the front desk's list; the patient gets a timely "time to book" reminder.
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Online booking
Patients pick the doctor and time themselves in the portal and the public clinic directory. If you choose, your prices show there too.
For your doctors
Your doctors will like it too.
If doctors don't adopt the system, the owner's reports stay empty. That's why the clinical side is built around each specialty.
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Electronic medical records
Every visit follows a form built for the doctor's specialty, and each doctor keeps their own templates, so a visit note takes minutes, not pages.
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Safe e-prescriptions
Allergies and drug interactions are checked the moment a prescription is written — including what other clinics prescribed.
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Investigations and results
Order labs and investigations from the visit, and keep the results inside the record.
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Clinical scales
GCS, NIHSS, MoCA, CHA₂DS₂-VASc and more — scored during the visit and tracked over time.
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Pre-visit questionnaire
Patients fill in a specialty questionnaire at home; the doctor reviews the answers in the visit and moves complaint and history in with one click.
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E-referrals
Refer to another clinic in the network or a colleague with the patient's consent; the receiving clinic's reply comes back to the referring doctor.
Switching
Switching isn't a project — it's a few clear steps.
You don't have to drop your old system overnight. Here's how you start.
A small clinic can be up and running in 1–3 days.
Anamnez doesn't replace your fiscal register (NKA) — it records the fiscal receipt number.
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Apply
Clinic name, city and contact details — a few minutes.
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Approval and setup link
We verify your clinic; after approval, a single-use link for the admin account arrives by email.
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Bring your patient list
From CSV or Excel. A preview before import flags every row with an error.
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Set up your team and schedule
Invite staff, enter doctors' hours and service prices — the checklist on the home screen walks you through it.
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Training
Free, online or at your clinic: about 30 minutes per role, with the front desk and doctors trained separately.
Security
Built the way patient data deserves.
Protecting patient data is built into how the system works. Here's what that means for your clinic.
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Your clinic's data is separate
Every clinic is separated at the database level. Another clinic sees your records only when the patient consents.
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Nothing goes unrecorded
Every time a patient record is opened or changed, who and when goes into a log that can't be altered or deleted.
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Shared only with the patient's permission
Every consent is recorded. Allergies and drug interactions always travel with the patient, so no one is treated blind.
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Each role sees only its own work
Receptionists can't see clinical notes or the finance report, doctors can't open the cash desk. A leaver's access is revoked in one click.
The cloud version runs in a professional data centre, and data travels only over encrypted connections. If the data must stay inside your clinic, we install Anamnez on your own server — a separate, separately priced plan.
Pricing
It's free to start.
Register, set up your clinic and try the system on your real work. We'll discuss the right option for your clinic's size in the demo.
Plans in AZN, tiered by clinic size; you start with a free trial. An installation on your own server is priced separately.
FAQ
What owners ask us most.
Will moving our data be hard?
You import your patient list from CSV or Excel: the system shows a preview first and flags rows with errors. Past visits and medical history can't be migrated automatically yet. We help move them ourselves: send us an export from your old system and we'll do the move together.
Who trains our staff?
The system speaks Azerbaijani, Russian and English, and each role sees only its own screens: the front desk gets the schedule and the till, doctors get visits and prescriptions. A setup checklist on the home screen guides the first steps. Training is free, online or at your clinic: about 30 minutes for each role.
How much does it cost?
It's free to start: you begin with a free trial. After that, plans are in AZN and tiered by clinic size; we'll give you the exact price for your clinic in the demo. An installation on your own server is priced separately.
How does it work with our fiscal register (NKA)?
Anamnez doesn't replace the NKA: you ring up the receipt on your fiscal register as before, and record the fiscal receipt number next to the payment in Anamnez. The receipt Anamnez prints is not a fiscal document.
What happens if the internet goes down?
Anamnez is a cloud system and needs an internet connection; there's no offline mode. When the connection drops, the system shows it on screen, and you carry on once it's back. We recommend keeping a backup connection, such as a mobile hotspot.
Who owns the data? Can we export it?
Today you can export the finance report, commissions and insurance registries to Excel, payments to CSV, and each patient's records as a separate archive. The data belongs to the clinic: if you leave, we hand over a full export of all your clinic's data on request.
What are the contract terms?
An annual contract, invoiced monthly and paid by bank transfer.
We have several branches. How does that work?
One account can work at several clinics and switch between them from the top bar. Each branch runs as its own clinic, and reports are per branch too — there's no combined network report yet.
How do patients get reminders? Is there SMS?
Today reminders go out by email, as patient-portal push notifications and inside the portal. SMS isn't switched on yet; connecting an SMS provider takes about a day.
Where is patient data stored?
In the cloud version, data is stored in a professional data centre and travels only over encrypted connections. If you need the data kept at your clinic, we install Anamnez on your own server under a separate plan. Each clinic's data is separated at the database level, and every opening and change is written to the audit log.
- Visits, prescriptions and results from every clinic — in one place.
- They book, cancel or join a waitlist for a freed slot themselves.
- They decide, clinic by clinic, who sees records written elsewhere.
Allergy, pregnancy and drug-interaction warnings reach every treating clinic regardless of this setting.
Demo
See it on your own clinic in 30 minutes.
Fill in the form — we'll get in touch to find a time that suits you. In the demo we walk through the till, the reports and the schedule live.
We reply within one business day.
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